Privacy Policy AutoApply

Why Your Privacy Matters to Us

Look, privacy policies usually feel like a lot of legal mumbo jumbo, but it’s important you know exactly what happens with your info here. When you use AutoApply, you’re sharing your career history, interview recordings, and personal details — and we treat that seriously. From our experience, being clear and upfront helps build a real connection, so you feel safe and in control.

Our platform blends AI job matching with interview automation, so your data fuels two key areas: finding the right jobs for you and managing your interview process smoothly. That means we collect and handle your information carefully to make your experience efficient and secure.

What Information We Collect and Why It Counts

When you sign up, we gather the basics like your name, email, and location preferences. But here’s the thing — it’s not just for contact. Our AI uses this info to filter out jobs that wouldn’t fit your profile geographically or by experience. So you’re not wasting time on irrelevant listings.

Personal Profile Data

Your background details — like skills, certifications, and current role — help our algorithms get a clear sense of the jobs you’re suited for. Trust me, you don’t want to get matched with something totally off-base.

Resume and Application Materials

Uploading your resume and cover letters makes applying quicker. Our system parses these documents to auto-fill forms and score your fit for each opening. Honestly, it can save you hours.

Interview and Communication Records

We also record practice interviews and store feedback to improve coaching suggestions. Plus, your communication preferences and scheduling info help us automate interview setups without back-and-forth emails.

How We Use Your Information Day-to-Day

Our usage breaks down pretty simply into three buckets:

• AI Job Matching: Your profile info powers the matching engine, which looks at skills, experience, salary expectations, and location to surface relevant jobs.
• Interview Automation: Scheduling and interview flow management use your availability and preferences to sync with employers automatically.
• Platform Improvement: We analyze anonymized data trends to enhance features like interview coaching and job recommendations.

What users tell us is that this mix of automation really cuts down on the usual hassle — less guesswork, faster responses.

Who Sees Your Data and When

We get it, you want to know who’s looking at your info. Here’s a clear breakdown:

Employer Connections

When you apply for a job, we share your resume, cover letter, and answers with that employer. But we don’t hand over your personal contact details until you explicitly agree to move forward with interviews. So your privacy stays protected until you say yes.

Service Providers and Integrations

We rely on trusted third parties to keep the platform running smoothly:

• Cloud storage providers secure your data in encrypted servers.
• Email services handle notifications.
• Video conferencing tools enable interview sessions.
• Background check services operate only with your consent.

Each partner follows strict data protection agreements — they only get what they need to do their job.

Legal Requirements

Sometimes we’re required by law to share info—think court orders or subpoenas. We’ll notify you unless legally prohibited, because transparency matters.

Your Rights: Control Over Your Data

Honestly, you should be in the driver’s seat when it comes to your information. Here’s what you can do on our platform:

Access and Download

You can request a full copy of your data — that includes profile info, applications, interview recordings, and AI insights. Usually, we process these requests within 2-3 business days and send it in a handy format.

Correction and Updates

If something’s off, you can fix it right in your dashboard. Need help? Our support team is quick to assist.

Deletion and Account Closure

If you decide to leave, deleting your account removes your data within 30 days. Some info might stick around longer for legal reasons, but it’s anonymized and disconnected from you personally.

How We Keep Your Data Safe and Sound

Security isn’t just a buzzword here — it’s layered into everything we do. Here’s how we protect your info:

Encryption and Secure Storage

All your data moves through TLS-encrypted channels, and everything stored on our servers is encrypted at rest. Your passwords? Hashed with solid algorithms so even we can’t see them.

Access Controls and Monitoring

Only authorized staff can access your data, and even then, only what they need to do their job. Plus, we log all access events to keep things transparent and accountable.

Regular Security Audits

We run quarterly internal reviews and hire external experts annually for penetration tests. If any vulnerabilities pop up, we fix them fast — usually within a day or two.

Cookies, Tracking, and What They Mean for You

Cookies help us make your experience smoother, but they’re not all the same. Here’s a quick breakdown:

• Essential Cookies: Keep you logged in, save language preferences, and maintain session security. You can’t disable these without breaking key platform features.
• Analytics Cookies: Help us see how you use the platform so we can improve. This data is always aggregated and anonymous.
• Marketing Cookies: Tailor job recommendations and remember your preferences. You can turn these off anytime, although your experience might feel less personalized.

International Data and Legal Stuff You Should Know

We serve users worldwide, so your data might be processed across borders. But don’t worry — we take legal compliance seriously.

Data Processing Locations

Our main servers are housed in certified data centers with strict security. For international transfers, we rely on legal safeguards like standard contractual clauses to keep your info protected.

Regional Compliance

Whether you’re in the US, EU, or elsewhere, we comply with regulations like GDPR and CCPA. That means your rights are respected no matter where you’re located.

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